The W-2 form can be created in both QuickBooks Desktop and QuickBooks Online Payroll versions. Do you wish to create W-2 forms in QuickBooks by yourself? If so, read this blog post until the end. Here, you will learn how to create W2 in QuickBooks Desktop.

W-2 forms are statements including details on the salary as well as wages an employee receives from their employer. Apart from this, W-2 forms are required when employees are getting prepared to file their taxes. Copies of W-2s are required for both the company and the employees because they are an essential part of the year-end duties. For correct and effective tax reporting and compliance, a W-2 tax form must be attached.

Please don't hesitate to contact our knowledgeable staff at 1-855-856-0042 or through online support if you need assistance with any other QuickBooks-related problems.

Please don't hesitate to contact our knowledgeable staff at 1-855-856-0042 or through online support if you need assistance with any other QuickBooks-related problems.

Steps for creating W2 in QuickBooks Desktop

Let's start the process of creating the form with these basic steps. If you're encountering a QuickBooks Compile Error in Hidden Module, follow these steps:

Step 1: Create a W2  manually

• Go to the Employees menu, click Payroll Tax Forms & W-2s, and create a State W-2 E-file.
• Tap Continue twice.
• Choose your state from the dropdown, then Get QuickBooks Data.
• Press OK. Fix any errors or add missing info if needed.
• To find the QuickBooks Payroll State W-2 option and select Start Interview, select the Add-Ins tab.
• Press the checkbox. I am aware that I have to go over my data and respond to these inquiries. Click Next after that.
• Note the file name and location. Select Next.
• Respond to the interview questions and check any information that appears automatically.
• Select Next until you reach the End of the Interview.
• Choose Create W-2 File, then select OK.
• To save the Excel workbook for your records, select Yes.

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Step 2: Make and check the W2 form

• Choose Payroll Tax Forms & W-2s from the Employees dropdown menu and click on Process Payroll Forms.
• In the File Forms window, scroll down and select Annual Form W-2/W-3 – Wage and Tax Statement/Transmittal.
• Click on Create Form.
• Select all or individual employees to file.
• Enter the year and press OK.
• Choose all or individual employees to print.
• Click Review/Edit to review each W-2. Verified W-2s will have a checkmark in the Reviewed column.
• Once ready, click Submit Form and follow the on-screen steps to print and file the forms.

Step 3: Choose the Paper Type while printing W-2 forms

• Choose the paper options: perforated paper, blank paper, or pre-printed forms.
• Select the individuals for whom you are printing.
• Click on the Select an item section to print and then follow these steps in sequence:

If You Work for a Company

• W-2: For your records, copy D:2 on each page.
• Employer filling instructions, specifically for the W-2 form in QuickBooks.

Regarding the Government

• W-2 Copy 1: For your State or Local Tax Department, two copies per page.
• W-2: Copy A: two per page for the SSA.

We trust that this blog will assist you in create W2 in QuickBooks Desktop. If you encounter any issues during the creating process, we suggest seeking technical assistance from our QuickBooks support team. You can contact us by dialing 1-855-856-0042.

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